Privacy Policy

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

The Health Insurance Portability & Accountability Act of 1996 (HIPAA) requires all health care records and other individually identifiable health information (protected health information) used or disclosed to us in any form, whether electronically, on paper, or orally, be kept confidential. This federal law gives you, the patient, significant new rights to understand and control how your health information is used. HIPAA provides penalties for covered entities that misuse personal health information. As required by HIPAA, we have prepared this explanation of how we are required to maintain the privacy of your health information and how we may use and disclose your health information.

Without specific written authorization, we are permitted to use and disclose your health care records for the purposes of treatment, payment and health care operations.

  • Treatment means providing, coordinating, or managing health care and related services by one or more health care providers. Examples of treatment would include crowns, fillings, teeth cleaning services, etc.
  • Payment means such activities as obtaining reimbursement for services, confirming coverage, billing or collection activities, and utilization review. An example of this would be billing your dental plan for your dental services.
  • Health Care Operations include the business aspects of running our practice, such as conducting quality assessment and improvement activities, auditing functions, cost-management analysis, and customer service. An example would include a periodic assessment of our documentation protocols, etc.

In addition, your confidential information may be used to remind you of an appointment (by phone or mail) or provide you with information about treatment options or other health-related services including release of information to friends and family members that are directly involved in your care or who assist in taking care of you. We will use and disclose your protected when we are required to do so by federal, state or local law. We may disclose your PROTECTED HEALTH INFORMATION to public health authorities that are authorized by law to collect information, to a health oversight agency for activities authorized by law included but not limited to: response to a court or administrative order, if you are involved in a lawsuit or similar proceeding, response to a discovery request, subpoena, or other lawful process by another party involved in the dispute, but only if we have made an effort to inform you of the request or to obtain an order protecting the information the party has requested. We will release your PROTECTED HEALTH INFORMATION if requested by a law enforcement official for any circumstance required by law. We may release your PROTECTED HEALTH INFORMATION to a medical examiner or coroner to identify a deceased individual or to identify the cause of death. If necessary, we also may release information in order for funeral directors to perform their jobs. We may release PROTECTED HEALTH INFORMATION to organizations that handle organ, eye or tissue procurement or transplantation, including organ donation banks, as necessary to facilitate organ or tissue donation and transplantation if you are an organ donor. We may use and disclose your PROTECTED HEALTH INFORMATION when necessary to reduce or prevent a serious threat to your health and safety or the health and safety of another individual or the public. Under these circumstances, we will only make disclosures to a person or organization able to help prevent the threat. We may disclose your PROTECTED HEALTH INFORMATION if you are a member of U.S. or foreign military forces (including veterans) and if required by the appropriate authorities. We may disclose your PROTECTED HEALTH INFORMATION to federal officials for intelligence and national security activities authorized by law. We may disclose PROTECTED HEALTH INFORMATION to federal officials in order to protect the President, other officials or foreign heads of state, or to conduct investigations. We may disclose your PROTECTED HEALTH INFORMATION to correctional institutions or law enforcement HIPAA/@Notice of Privacy Practices.doc officials if you are an inmate or under the custody of a law enforcement official. Disclosure for these purposes would be necessary: (a) for the institution to provide health care services to you, (b) for the safety and security of the institution, and/or (c) to protect your health and safety or the health and safety of other individuals or the public. We may release your PROTECTED HEALTH INFORMATION for workers’ compensation and similar programs.

Any other uses and disclosures will be made only with your written authorization. You may revoke such authorization in writing and we are required to honor and abide by that written request, except to the extent that we have already taken actions relying on your authorization.

You have certain rights in regards to your PROTECTED HEALTH INFORMATION, which you can exercise by presenting a written request to our Privacy Officer at the practice address listed below:

  • The right to request restrictions on certain uses and disclosures of PROTECTED HEALTH INFORMATION, including those related to disclosures to family members, other relatives, close personal friends, or any other person identified by you. We are, however, not required to agree to a requested restriction. If we do agree to a restriction, we must abide by it unless you agree in writing to remove it.
  • The right to request to receive confidential communications of PROTECTED HEALTH INFORMATION from us by alternative means or at alternative locations.
  • The right to access, inspect and copy your PROTECTED HEALTH INFORMATION.
  • The right to request an amendment to your PROTECTED HEALTH INFORMATION.
  • The right to receive an accounting of disclosures of PROTECTED HEALTH INFORMATION outside of treatment, payment and health care operations.
  • The right to obtain a paper copy of this notice from us upon request.

We are required by law to maintain the privacy of your PROTECTED HEALTH INFORMATION and to provide you with notice of our legal duties and privacy practices with respect to PROTECTED HEALTH INFORMATION.

We are required to abide by the terms of the Notice of Privacy Practices currently in effect. We reserve the right to change the terms of our Notice of Privacy Practices and to make the new notice provisions effective for all PROTECTED HEALTH INFORMATION that we maintain. Revisions to our Notice of Privacy Practices will be posted on the effective date and you may request a written copy of the Revised Notice from this office.

You have the right to file a formal, written complaint with us at the address below, or with the Department of Health & Human Services, Office of Civil Rights, in the event you feel your privacy rights have been violated. We will not retaliate against you for filing a complaint.

For more information about our Privacy Practices, please contact:
Dental Care Alliance
6240 Lake Osprey Dr.
Sarasota, FL 34240
Ph #: 941-955-3150

For more information about HIPAA or to file a complaint:
The U.S. Department of Health & Human Services
Office of Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
877-696-6775 (toll-free)

Our patients leave smiling!
Patient Reviews
I never like going to the dentist until coming to Gentle Dental.. As I open the door Treat greeting from the ladies in the front windows.. Smiles […]
Jema G.
i had been up all night with this bad pain so i got up and went down to GentalDental no appt. I walked in explained my problem and was told i could […]
Richard W.
Another great visit from the staff at Gentle Dental.
Albert M.
Pleased with visit and great staff
Yvette C.
The whole staff was very professional and caring.
Alisha W.
Excellent care, especially for an emergency visit.
Theresa M.
As always, a great experience! Going to the dentist is usually not described in so many words, but the staff at Gentle Dental Haverford make you feel […]
Melissa B.
Natalie did a great job as usual with no pain.
Edwin J.
Saw me immediately for dental emergency
James K.
Pleasant and knowledgeable staff. Only thing that is bad is that lot can sometimes be really filled with cars
William M.
excellent service!!!!
Antonia N.
Everything was swift and organized. Was in and out and the staff was great.
Michael P.
My experience was great. Staff was great, no issue or problems. I actually look forward to my dental appointments.
Richard C.
The best dental care I've ever received.
Robert G.
Great place and people
Angela H.
I was very pleased with the service and treatment.
John H.
nice and gentle
Joan D.
Dr. Wendy and her assistant were amazing. I was very nervous about the procedure, and they made me feel comfortable and relaxed.
Allison F.
great fast service and nice people.
Christopher K.
I was taken right away, treated professionally and curtiously. Donna is great!
Joann C.
Very pleasant atmosphere and people are very attentive. They make you feel very comfortable.
Nancy H.
Very friendly and efficient staff.
Michael S.
Great appointment as always!
Lucy D.
Short wait, courteous personnel, and speedy procedures. Both Hygienist and DD were very responsive to my concerns. It might help if the procedures […]
Livio A.
Staff very friendly, good timing,no long waits
Mildred T.
I think the girls were very friendly and easy to talk to. The dentist was super sweet and gentle. I didnt feel a thing well until the novacaine wore […]
Diana M.
dental hygienist was great. i believe name is erin. put me at ease enough to get the job done..and that is not an easy thing to do...
Barbara P.
I found the office staff very nice and the dentist took his time with me and explained everything that I needed done
Frances B.
They do great work very happy and I would recommend everyone to go there.
Elwood C.
Everyone is always so friendly and caring! To say the staff go above and beyond is an understatement!
Sarah W.
Natalie at springfield office is great! thorough, gentle and caring.
Edwin J.
I had a great visit. Everyone is so professional and my cleaning was great. I can't wait until my next visit!
Megan R.
Very satisfied with overall experience ! Tooth looks great , would never know anything was done to it :)
Carol R.
Everything I went there for turned out fine.
Janet K.
My experience here has been great! The staff is very professional & courteous.
Renae M.
Staff was very friendly and they were able to save me time by fitting me in for a cleaning in addition to my x-rays on the same day. Dr. Minetola […]
Ronald H.
Everyone is very nice!
Jeanette R.
The women in that office were amazing!! They are all professional and very friendly. I would highly recommend them to anyone.
Marc H.
I like this practice and they are very good with chilren. I always have a good experience with my daughter.
Madelyn N.
I had a question of an item Dr Finkleman had done to my mouth. I returned and he explained again and things are perfect.
Audrey R.
Very patient freindy environment, always ask you are you OK? while servicing your teeth:-)
Mildred T.
Thorough, accurate, enjoying their work. Calm and unhurried.
Jessica Y.
Excellent service on an emergency appt....
Elizabeth R.
Staff is the BEST! I also love the fact that it's an all female staff.
Crystal S.
i just recently started going here. its a GREAT place to go!!!!!!! they are all so nice. I recommend this place to friends and family . I Love my […]
Alexis P.
Thanks for your proffesionalism Dr In and the whole staff.
Robert C.
The office was clean and the staff was friendly and professional. The doctor was very caring and helpful.
Shauna M.
Very friendly, would definitely return.
Shikina M.
Everyone there in the Springfield, PA practice takes the time to explain every procedure, every step, and all are very pleasant and make you feel […]
Nancy H.
Great service. Very welcoming and warm people. I was scared to death. I hate the dentist and they made it not so scary.
Erica C.
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